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 Sharepoint and Fax Server for Electronic Scanning
Manually routing images received into document libraries?
Needing to automate your business processes?
Looking for a way to electronically scan faxes into SharePoint?
Many organizations use SharePoint as a central repository and collaboration site. In fact, SharePoint is quickly growing to be the main place for enterprise search, document sharing and content management. But, in order to share document images and faxes that have been received like invoices, loan applications and orders with others, users still manually upload or import files into SharePoint. Moreover, SharePoint users want to integrate their business processes allowing automated import and distribution of critical information as part of a single paperless solution. Fax Server provides users electronic scanning services that provide data capture from your received faxes. These paperless faxes can have readable electronic data with Optical Character Recognition (OCR), allowing you to streamline business processes.
A captured image is typically the start of a business process needing automation. With document imaging, you can automate the feed of data sent from MFP’s, scanners and fax. Images automatically populate configured SharePoint libraries and users can select files for additional business processes using OCR and data workflow systems.
Benefits of using Fax Server with SharePoint::
- Fax Server allows you to capture images through electronic scanning into any existing or new SharePoint document library for edit and manipulation
- Quickly configure and start using provided Site Template for first image library
- New Content type provided for inserting text into New Paper metadata fields and capturing associated data content in documents for follow-up text search
- Receive document images from MFPs, scanners and fax that will be recognizable to OCR applications
- Notify users of image import via automated alerts and RSS feeds
- Imported or sent images are available for data capture, routing, workflow and business process automation
- Import, manage, create and send documents and image metadata directly within SharePoint Server 2007
- Upload documents and images from network to SharePoint libraries for automated document-centric processes
- Use separate OCR applications for extracting metadata and populating into new InfoPath or Web forms posted in SharePoint libraries for additional enterprise search
- Any document or image needing routing, choose Send for distribution
- Automate Scheduling Services for image import, cleanup and tracking
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